For all intents and purposes this manual will serve as a guide for the exhibitors and sponsors of ANDINA LINK CARTAGENA 2020 to organize their participation and reduce the occurrence of unforeseen events before, during and after the event.Each of the points listed in the manual will help you plan your participation, from the shipment of goods and construction of your stand to the social events that you would like to attend during your stay in Cartagena.

Therefore, we recommend you to carefully read each one of the chapters that in a practical and concise way make recommendations to facilitate your participation in the event.

Responsibilities of Andina Link /Convention Center

• Neither Andina Link, its agents, nor any of its representatives will be liable for any damage or loss that may occur to exhibitors, their property, their guests, employees or agents, whatever the cause, including cancellation or impossibility. of the exhibition assistance. This communication is found on the event website. It is the obligation of all exhibitors and sponsors to read all the information contained herein. Therefore, the organization assumes that, if there is no communication after receiving objection to any of the points mentioned here, that this document has been read, studied and accepted by the exhibiting company, which releases the Andean organization Link / TDC Events of any responsibility. The exhibitor agrees to pay for any damage caused by him, his employees or agents to the building in which the exhibition is held damage to his equipment, either due to lack of care or any other cause
• The Convention Center and the Andean Link / TDC Events organization will offer a security service in the exhibition area and conference rooms 24 hours a day. The exhibitor’s staff must always carry their visible accreditation. Identification document will be requested for the registration and claim area. All exhibitors who miss the ID badge will have a charge of $ 30 USD. All exhibitors must take measures to keep objects that may be stolen during the event locked or under the supervision of stand staff.
• Companies that hire assembly companies external to ARQA Studio must send a list of the people with the identification number of which they will assemble, people must register with an identification document in hand and always carry the badge. The list must be sent to your sales representative, otherwise people will not be able to enter the Cartagena Convention Center.
• The exhibitor assumes all responsibility and accepts to indemnify and keep out of all responsibility the organizers of Andina Link, as well as their managers and employees in the event of any loss or damage to people or property, including attorney payments, which may be caused or are caused by the installation of your stand, its dismantling, maintenance or use of the exhibition area. The exhibitor knows that Andina Link, its organizers, as well as the Convention Center does not maintain any type of insurance on the exhibitor’s property and that it is the sole responsibility of the exhibitor, as well as the corresponding obtaining of insurance for damages to people and materials and interruption of business.

RULES AND CHARACTERISTICS OF THE COMMERCIAL EXHIBITION

Areas used for commercial display within the Convention Center:

AREA A:
Exhibition Hall Area: 779 m2
Ceiling height: 2.30 meters.

AREA B:
Gran Barahona Hall Area: 1,331 m2
Ceiling height: 7 meters.

Display area guidelines
Rules for the assembly and disassembly of stands within the exhibition area:

• The exhibitors must report to the organization: Andina Link at the information stand located at the Convention Center on Monday, March 1, 2020 at 09:00 am for the purposes of assembling their respective stands.
• All merchandise destined for the exhibition must be entered through the doors destined to receive cargo, during the permitted hours.
• All booths or stands must be fully finished on Wednesday, March 4, 2020 at 10:00 am
• It is not allowed to disassemble stands before the last day of exhibition at the appointed time

Rules and conditions for the design and construction of stands

• In the Exhibition Hall the stands cannot exceed a height of: 2.20 meters.
• In the Barahona Great Hall and Barahona Hall the stands cannot exceed a height of: 5 meters depending on the location of the stand, it may be less. (The following stands cannot exceed 3.00 meters 44, 48 and 49).

Rules on common areas of the exhibition area

• Delegates, visitors and members of the press will NOT be allowed to enter the showroom during assembly time.
• The showroom will open the doors to visitors and members of the press only during the exhibition hours.
• Please DO NOT call meetings within the showroom during assembly time.